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Viewing: Academic Standing - Graduate Student

Last approved: Wed, 22 May 2019 15:20:14 GMT

Last edit: Wed, 22 May 2019 15:20:14 GMT

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Academic Standing - Graduate Student
Fall 2019
University Level
Graduate Deans' Advisory Committee and EPC Ad Hoc Committee for Acadmic Policies
This proposal seeks to revise the graduate academic standing policies, including the policies on progress toward degree completion, probation, dismissal, appeal and reinstatement.
See background below.

Proposal Summary for a Policy:

University Catalog
In 2013, the Graduate Dean’s Advisory Council (GDAC) established and substantially revised graduate policies to better define academic standing, progress toward degree, dismissal and appeal. However, through practice over the past five years, it became clear that the policies still were not meeting the needs of the colleges, specifically:

1. Current policy requires degree-seeking students to be registered for a minimum 1 credit hour each calendar year, which causes confusion about when the period starts or ends.

2. Time limits for doctoral candidacy (five years) and oral examination (five years) conflicted with the time limit to earn a degree for post-master’s students (nine years).

3. Responsibilities of communication for students on probation is missing in current policy.

4. Dismissal for violation of professional standards is listed as non-academic when it needs to be stated that it is part of the academic dismissal review and determination.

5. Further clarification was needed as to the roles and responsibilities of who determines the dismissal and who makes the final decision upon appeal, as well as what must be communicated to the student.

6. Policy needs to state that dismissal from a graduate program is dismissal from the university (at the undergraduate level, students who are dismissed from a program are not dismissed from the university).

7. Current policy does not address dismissal of students declared in dual-degree or multiple programs.

8. Presently, the student transcript does not note a student’s dismissal from a graduate program (with the exception of students dismissed from the Doctor of Podiatric Medicine degree).

9. The appeal process only references the university’s administrative policy and procedures for student academic complaint (policy 3342-4-02.3), which does not address the levels of dismissal and appeal decisions at the graduate level.

10. The 2013 revisions did not cover the reinstatement policy, which prohibits students dismissed from a program to apply to another program or to take coursework
(e.g., as a non-degree student).

11. Information on time limits and probation was missing for students in the College of Podiatric Medicine.

Over the past two years, members of GDAC have examined the policies and suggested changes in consultation with graduate faculty coordinators in their respective colleges.
This past spring, the EPC Ad Hoc Committee reviewed and revised the graduate policy on the dismissal and appeal process.

While numerous changes were minor or considered housekeeping (e.g., changing sentences from passive to active voice, adding a link to the university grading policy to replace duplicative grading information), several of the changes are major and address the issues above — most significantly, establishing procedures and process for when students appeal a graduate dismissal decision. When revising the appeals process, the EPC Ad Hoc Committee created a flowchart for internal purposes, see Appendix A in attached.
The alternative to the proposed policy revisions is status quo, and the consequences will be policies that may be too ambiguous, confusing and contradictory to implement and enforce and, possibly, penalizing for students.
The EPC Ad Hoc Committee for Academic Policies and the Graduate Dean’s Advisory Committee, recommend—with approval of the dean of graduate studies and in consultation with graduate faculty coordinators—that revisions to the graduate academic standing policies as outlined in Appendix B be approved to alleviate issues in practice by the current policies.

Proposal Summary to Establish or Revise an Academic Administrative Structure

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