Good academic standing indicates that students are meeting university and program requirements and are making satisfactory progress towards their degree. The definition of satisfactory performance and progress toward completion of the degree may differ among degree programs; therefore, it is imperative that each graduate program have these requirements in writing in their graduate handbook and distribute them to graduate students when they matriculate into the program.
Progress Toward Degree Completion
All graduate students are expected to meet university and program requirements, and to make systematic progress toward completion of their degree. This progress includes satisfying the conditions listed below and achieving the requirements set by the individual degree program.
Students who fail to satisfy the requirements of their degree program and/or the conditions outlined below may be dismissed from the program.
- Students must maintain their status as degree-seeking student by registering for at least 1 graduate credit hour that contributes to their degree requirements as determined by their graduate program each year (defined as three consecutive terms, including summer as one term) or by taking an approved leave of absence. Courses taken for audit and course withdrawals will not be counted as fulfilling the minimum enrollment requirements. Meeting this minimum enrollment requirement does not guarantee students will meet the minimum requirements of other programs, offices or agencies.
- Students are expected to maintain a minimum 3.000 grade point average (GPA).1 A graduate student who receives more than 8 credit hours of grades lower than B or more than 4 credit hours of grades lower than C is subject to dismissal. Some programs impose higher standards
- Doctoral students must, comply with the time limits for passing candidacy (five years from first enrollment) and for passing the final oral examination (five years from candidacy). Individual degree programs may have shorter time limits.
- Students must comply with the time limits for graduation (six years from first enrollment for master’s students and 10 years from first enrollment for doctoral students). Individual degree programs may have shorter time limits. Students in the College of Podiatric Medicine must successfully complete graduation requirements within six years of their first enrollment. Exceptions to this time limit must be approved by the Council on Podiatric Medical Education.
In addition to the performance and progress made upon the conditions listed above, individual degree programs will review student performance in the fulfillment of the degree program’s requirements. Consideration may include, but is not limited to, such factors as performance during informal coursework and seminars, research capability and performance, professional standards of conduct and the number of grades of AU (Audit), IN (Incomplete), IP (In Progress) and W (Withdrawal) on a student’s record.
Grades below C are not counted toward completion of requirements for any graduate degree, but are counted in the graduate GPA. Credit hours earned in undergraduate courses are not counted toward completion of any graduate degree and are not counted in the graduate GPA. A change by a graduate student from one department or program to another does not remove from the student’s GPA the grades that were earned in the first enrollment. Refer to the Grading Policies and Procedures in the University Catalog for information on grades and administrative marks and their application to the GPA.
Review of Academic Performance
Each graduate program should review the academic performance and progress of its students, according to university and program requirements, at least once per academic year. Reviews may result in one of four outcomes (six outcomes for students in the College of Podiatric Medicine2):
- Dean’s list
- Good standing
- No action
Full-time students in the College of Podiatric Medicine who have a minimum 3.500 current GPA for the fall and spring semesters and earned no grade below a C or S (Satisfactory) in all course/rotation work will be cited on the Dean’s List at the end of each semester. Only students taking a full course load will be eligible for the Dean’s List.
Students in the College of Podiatric Medicine are considered to be in good standing if they are meeting course and/or program expectations and have not failed any requirements.
If a student’s performance and progress are satisfactory, the program may provide the student with written communication regarding the student’s satisfactory performance and progress in the degree program.
A warning may be issued to a student if the student’s performance and/or progress falls slightly below expectations (e.g., failure to make timely progress on thesis or dissertation; overall GPA is 3.000 or higher, but term GPA is below 3.000).
The department chair, school director or program coordinator administrating the program will provide the student with written communication regarding the warning, including expectations for future performance and a timetable for the correction of deficiencies. Warnings are documented by the graduate program and may be communicated to the college dean, or designee.
Review of a student’s performance and progress may result in probation.3 Probation may be issued for a student who deviated suddenly and substantially from program expectations, for a student who was previously issued a warning and did not correct the deficiency that caused the warning, or for a student who was previously issued a warning and corrected the deficiency but failed additional performance requirements. A graduate program may issue multiple semesters of probation for a student, but only one semester may be issued at a time. Students in the College of Podiatric Medicine will have the probation noted on their student record, including the official transcript.
The department chair, school director or program coordinator administrating the program will provide the student with written communication regarding the probation including expectations for future performance and a timetable for the correction of deficiencies. Probations are documented by the graduate program and communicated to the college dean, or designee.
A student on probation will be reviewed by the program at least once each semester. The review may result in return to good academic standing, continued probation or dismissal from the program. To return to good academic standing, the student must have corrected the deficiency that caused the probation decision, as well as continued to meet other program and university requirements. Coursework used in raising the student’s grade point average must be a part of normal degree requirements and must be approved in advance by the program. The department chair, school director or program coordinator must notify the college dean, or designee, of the review outcome.
Review of a student’s performance, progress and adherence to professional standards in a graduate program may result in a recommendation for academic dismissal.4 Expectations for academic performance, progress and professional standards must have been communicated to students in writing at the time of matriculation into the program.
The decision for academic dismissal rests with the department chair, school director or program coordinator administrating the program. Students who have been dismissed will be provided the decision in writing along with information on their right to appeal the decision (see dismissal appeal section below).
Students who are dismissed from their degree program—or from all programs for students admitted to a dual degree or multiple programs—are dismissed from Kent State University. The college notifies the Office of the University Registrar to remove the student immediately from the program(s) and from any future-registered courses. The University Registrar will note on the student’s record, including the student’s official transcript, that the student was academically dismissed as of the term of the dismissal decision.
Students admitted to a dual-degree or multiple programs who are dismissed from only one of the programs are not dismissed from the university and may continue in the other program. Undergraduate students admitted to a combined bachelor’s/master’s degree program who have been dismissed from the undergraduate program are dismissed from the graduate program.
Dismissed students who wish to enroll in a different graduate program or in coursework at Kent State must complete an application for admission and follow the graduate admission procedures found in the University Catalog.
In the College of Podiatric Medicine, determinations for dismissal are made in accordance with the grading policy. The final decision rests with the Academic Appeals Committee. The director of academic services and institutional research is responsible for providing the student with written communication regarding the dismissal decision and notifying the university registrar to remove the student from the program and all registered courses. For more information on that college’s policy for dismissal, refer to the College of Podiatric Medicine section of the University Catalog.
Students who are dismissed have the right to appeal the decision. Students who are dismissed from more than one program must appeal each dismissal separately.
Appeal Process. Students may appeal to the college dean, or designee, for the dismissal decision made at the department, school or program level in that college. If conditions or causes exist requiring a modification of the time limits listed below, it is the responsibility of the college dean, or designee, to assess such circumstances and determine the nature or extent of any such modification. If the college dean, or designee, decides to modify the time limits, the college dean, or designee, immediately will inform all parties involved.
- If the student decides to appeal the dismissal decision, the student must submit the appeal in writing to the appropriate college dean, or designee, within 10 weekdays of receipt of the decision for dismissal. In the written appeal statement, the student must state clearly the reasons why the decision is being appealed, the nature of the appeal, the facts and circumstances leading to the appeal, reasons in support of the appeal and the remedy or remedies requested. The appeal statement submitted by the student becomes the basis for all further consideration of the matter.
- Upon receipt of the student’s appeal statement, the dean, or designee, convenes the college’s dismissal and appeals committee to review and make a recommendation on the appeal.
- The college dean, or designee, must send a copy of the appeal statement to the chair, director or coordinator who issued the dismissal decision. The chair, director or coordinator may respond to the student’s appeal and include any information or documentation related to the response. The chair, director or coordinator will provide that written response to the college’s dismissal and appeals committee, with a copy sent to the student.
- The college’s dismissal and appeals committee shall examine and evaluate fully the dismissal decision, including any supporting documentation submitted by the student or by the chair, director or coordinator who issued the dismissal. At its discretion, the committee may interview the student and/or the chair, director or coordinator and/or consult with any others who the committee believes may assist in the review of the appeal.
- The college’s dismissal and appeals committee is expected to conduct its review as expeditiously as possible. If a full committee is unable to convene in a timely manner, the college dean, or designee, will determine—with input from the student and the chair, director or coordinator who issued the dismissal decision—if the appeal review process will proceed with limited committee members or will be scheduled to convene at a later, predetermined time.
- Once the review of the appeal is completed, the committee’s chair must forward a written recommendation to the college dean, or designee. The recommendation becomes part of the student’s record.
- The college dean, or designee, shall make the final decision and provide that decision in writing to the student, with a copy sent to the university registrar, the college’s dismissal and appeals committee and the chair, director or coordinator who issued the dismissal.
- If the appeal is approved, the university registrar will reenroll the student into the program, and the student may re-register for courses. The notation of the student’s dismissal is updated or removed from the student’s record (depending on the decision).
College of Podiatric Medicine: For dismissal appeal procedures in the College of Podiatric Medicine, refer to that college’s section in the University Catalog. Dismissed students who are reinstated are placed on academic probation with a notation on their transcript, until outstanding failures have been satisfactorily resolved. Students who are officially dismissed from the college for any other reason are not eligible for readmission consideration at any time. Any student who has been officially dismissed two times from the college is ineligible for readmission consideration at any time.