Classroom and Laboratory Attendance
Attendance is expected of all students, and an instructor may require, at his/her discretion, compulsory attendance in a course, including any or all laboratory sessions, lectures or demonstrations. When the instructor does not state attendance as a compulsory requirement, students remain responsible for all material covered in that course, including all examinations, quizzes, and projects. A student's eligibility to complete make-up work is at the discretion of the course instructor.
Attendance at scheduled examinations is mandatory. Please see the Examination Policy for full details.
Attendance is mandatory at assigned clinical rotations, at the outpatient treatment center, at the community medicine clinics and at all the college-approved external clinical rotations and clerkship programs. Anyone making up clinic days for any reason cannot make up missed days during regularly scheduled course lectures or labs. Absence due to religious observances must be cleared, in advance, with the senior associate dean.
Students who are sick must call the Office of Academic Support at 216-916-7484 before 9 a.m. on the day of absence. If there is no answer, students should leave a voice message or e-mail firstname.lastname@example.org. If students do not call or e-mail before 9 a.m., they must complete a three-day make-up for the one day missed. If students notify the Office of Student Academic Support in advance, they must complete a one-day make-up for the one day missed, provided that the reason for the absence is approved.
If students are absent due to illness, they must submit a doctor’s excuse to make up only the one day of absence. However, if students do not bring in a doctor’s excuse for the absence, a three-day automatic make-up will be implemented for the absence, and students may be subject to failure of the rotation.
All excused absences require a “Request for Student Absence from Clinic Rotation” form. At the students’ earliest convenience, they should stop by the college’s Office of Academic Services and Enrollment Analytics on the second floor to pick up the form. Students must have this form approved and signed by the rotation coordinator two weeks before the clinic absence. When making up the absence, this form must be completed and signed by the doctor working at clinic.
Make-up days will be assigned to students with the following deadlines in mind:
Please note, the time deadline for make-up days for a VA rotation are the same as the other core rotations, but the process and method are at the discretion of the VA.
- Make-up days for CLI 803xx-level rotations must be completed no later than the end of February of the third-year spring semester. The date and time of the make-up days will be assigned to the student.
- Make-up days for CLI 804xx-level rotations must be completed within 30 days from the beginning of the student's next rotation back in town. The date and time of the make-up days will be assigned to the student.
In regards to how APMLE Part II and CRIP (and additional residency interviews) affect clinical attendance requirements:
- All students are required to report to their January clinical location on the first day.
- Students are given time off only on the day of APMLE Part II and are required to report to clinical the day before and the day after the exam.
- For CRIP and residency interviews outside of CRIP, students are required to provide their clinical site travel documentation and interview schedule in advance of the days missed. Only days in which a student has interviews schedule or are traveling will be excused
All of the above applies to clerkships, senior medicine rotations and KSUCPM core rotations (Senior Clinical I (Midtown) and Senior Clinical II (Independence), VA and Community Medicine.
Clinical Attendance for Rotations at External Facilities
External rotations follow the schedule of the facility, not the college. This includes closures due for any reason – including closures for inclement weather. External rotations are facilities in which students rotate for a variety of 3rd and 4th Year clinical rotations. These rotations include, but are not limited to, 3rd and 4th Year DVA, clerkships, senior medicine, simulated patients (both I and II), podiatric surgery, and community medicine. You may also be scheduled at external sites during any other CFAC rotation.
When completing a rotation, or a portion of a rotation, at an external facility, you are required to follow that facility’s schedule. This may include evenings, weekends, and holidays. If KSU or KSUCPM is closed during a regular holiday period you must report to the external experience as their schedule dictates.
In addition, in the event you are scheduled for a rotation at an external facility and KSU or KSUCPM closes due to inclement weather or other circumstances, you are required to report to your rotation on that day if the external facility is open.
Clinical Attendance for Pathway I Students:
APMLE – Pathway I students will only be excused from clinic the day of the October APMLE Part I reexamination. Students will be required to attend all other days for the October rotation, including the first day of the rotation.
Senior Experience Attendance
Senior Experience takes place during the fourth-year summer semester and includes PMD 80417, and the possibility of additional lectures and workshops. Students will be sent a schedule prior to the start of the Senior Experience. Attendance at all Senior Experience activities and events is mandatory.
Academic Presence Verification
In compliance with federal regulations, all course and rotation coordinators are required to verify student academic presence for every student. The method of how academic presence is verified is at the sole discretion of each coordinator and may differ from course to course or rotation to rotation. The meeting of academic presence requirements as determined by the coordinator is mandatory for all students.
Students who do not meet academic presence verification requirements will receive a professionalism deficiency, will receive an NF (Never Attended – Fail) grade for each course in which the requirement was not met, and may lose their federal financial aid for that particular semester.